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Collection of information for printing

The process of capturing the incoming information for a newspaper is complex because the publisher of the newspaper collects different types of information from different outside agencies for creating the content. The process is much simple for publishers of books, where there is only a few types of information the publisher collects from outside.
 
Generally, the major portion of the information used for creating the content is in text form. Handling text matter is simple as long as we are dealing with English language text. For Indian language text matters, the font is one of the most critical issues to be handled. The font issue can be handled efficiently if the issue is addressed well in advance. At the planning stage, it is always recommended to consult some font expert.
 
Most commonly used mode of receiving the input information is as e-mail attachment. However, for a newspaper only e-mail is not enough to take care of so many different types of incoming information. A newspaper-publishing organisation would need several different IT facilities to take care of those. For example, a newspaper cannot run without the news and photographs arriving from different news agencies. Most of the news agencies offer VSAT based 24x7 news and photo feed system. Integration of those arriving agency feed with the editorial production network is essential for ease of access to the arriving agency feeds by the editorial staff.
 
Internet is another cheap mode of accessing information. Some of the news agencies allow access to their feed through Internet. Internet access may also be necessary or useful for the people who are creating the content. However, Internet can be a threat. Because of this, even today, many publishers do not allow Internet access from production network. Please refer to 'Planning IT Security' Section for more information on threats.
 
We have talked about various sources of incoming information. Since everything is arriving in digital form, a tool for quick access to those incoming information is essential. There are publishing organisations where special software applications are used to distribute the captured information to different users over the network. One may look into a content management system, CMS, where all incoming information gets temporarily stored and then by accessing the CMS one can access the information.
 
To know more about CMS from Wikipedia click here. 
 
For newspapers the other very important incoming information is the digital advertisement files sent by the advertisement agencies. Since the file size of small advertisements are relatively small, the files may be sent as an attachment with e-mail. For large advertisements and for colour advertisements the file size will be huge, and hence files cannot be sent as an e-mail attachment. The agency may send those digital files physically using a computer media e.g. CD or DVD or they may use very commonly used file transfer facility called FTP. FTP can take place between a sender and a receiver. The receiver creates a FTP server and publishes the server on Internet. The sender uses Internet to get connected to that published FTP server and transfers the advertisement files to the destination.